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Knowledge base ›Working with the project ›Project chat in Telegram

Project chat in Telegram

Updated 12 November 2026

You can create a separate Telegram group for a project and invite everyone who works on it: the manager, the foreman, the staff. Messages from the group are shown in Golova on the "Information" tab of the project, and messages written in Golova go to the group. This way the project conversation stays in one place and is kept together with the project.

What you need first

  • The integration is enabled: gear "Settings" → "System" → "Integration", the "Telegram. Project chat" block. How to fill it in: Integration. While the integration is disabled, the project has no button for creating a chat.

  • The employees you want to add to the chat have the "Telegram ID" field filled in their card in the "Employees" database. The hint next to the field explains how to find your Telegram ID. Only employees with a Telegram ID get into the list of participants; dismissed employees do not.

How to create a chat

  • Open the project, the "Information" tab. Below the project parameters there is the "Chat" block.

  • Click "Connect Telegram".

  • In the "Creating a chat in Telegram" window, check the group name. By default it is the start date, the name and the number of the project, for example "12.06.2026 | Primavera Festival | No. 1542". You can change the name.

  • In the "Access" field, select the participants. The manager and foreman of the project and the employees from the "Staff" block on the "Planning" tab are selected in advance, if they have a Telegram ID. Remove anyone extra and add anyone missing.

  • Click "Create".

A group with the chosen name appears in Telegram, and the participants get invitations. Together with the people, the Golova bot is added to the group: it passes messages between Telegram and the project.

Messages

The "Chat" block shows the group messages. To write from Golova, click "+" in the block header, enter the text and click "Add": the message goes to the Telegram group. Messages that participants write in Telegram appear in the block after you click the refresh icon on the right of the header: the conversation does not refresh by itself.

Employees whose access template has "full access" selected for the "Chat" row on the "Project" tab can write to the chat from Golova. With "read-only", they can only read the conversation.

Participants and settings

After the chat is created, a table of participants appears under the conversation: "User" and "Status". The Golova bot is also in the list.

  • To add a participant, use the "+" icon in the table header.

  • To remove a participant, use the delete icon in their row.

  • If a participant could not be added, their status is highlighted in red. The refresh icon in the row tries again.

  • The settings icon in the table header opens the "Chat settings" window. There you can rename the group or delete the chat with the "Remove" button.

Please note. When you delete the chat, the Telegram group is deleted and the project is unlinked from it. To connect Telegram again, create the chat again.

This chat is not connected to the project chat in the built-in Golova Messenger.

Key concepts

project chat, Telegram, Telegram group, Telegram ID, integration, bot, chat participants, project conversation