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Golova.ai - Cloud software for rental businesses

All-in-one cloud platform for rental and event businesses
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mobile app

your warehouse and tasks in your pocket

Scan, ship and manage your warehouse right from your phone.

A staff dashboard with tasks and notifications is always at hand.

Simple controls, instant updates and full control from anywhere.

AI integration

AI rider recognition cuts routine work and reduces errors.
It automatically reads artist riders, matches them against equipment availability in your warehouse and checks availability for the required dates. The system suggests a preliminary budget and helps you plan ahead. With every new rider the AI learns and becomes more accurate.
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Equipment Rental Services

Supports AV, lighting, and stage rentals with tools for inventory, contracts, logistics, and GPS tracking. Includes QR/barcode scanning and RFID for efficient control.

Technical Production Companies

Perfect for companies providing sound, lighting, and stage setup services, with tools to manage inventory, timelines, staff schedules, and real-time adjustments during events.

Stage and Rigging Companies

Designed for companies handling the construction and setup of stages and rigging systems, including inventory management, safety compliance, GPS logistics coordination, and real-time tracking with QR/BAR codes and RFID.

Scenic Design and Props Rental

Serves companies involved in renting and managing scenic elements, props, and furniture, with inventory management and logistics planning tools. QR/BAR code and RFID systems streamline identification and retrieval processes.

Live Performance Support

Designed for companies specializing in live performance setups, managing everything from AV gear to special effects and stage elements with precision.

Festival Organizers

Tailored for large-scale music festivals and concerts, with features for managing stage equipment, lighting rigs, sound systems, and artist riders, including AI-powered inventory suggestions.

Venue Management

Suitable for venues offering in-house technical support, ensuring efficient management of AV equipment, lighting systems, and technical teams.

Event Technicians

Tailored for freelance technicians in sound, lighting, video, and stage management, offering scheduling, project management, and multi-project tracking tools.

Streaming Services

For companies capturing and streaming live events, providing tools to manage video equipment, coordinate with technical crews, and ensure high-quality broadcasts.

Event Logistics Providers

Ideal for managing transportation and logistics of event equipment, with tools for route planning, scheduling, and real-time GPS tracking of deliveries and setups.

Infrastructure Providers

For businesses supplying power solutions, temporary structures, and infrastructure, offering tools to manage equipment, monitor usage, and ensure reliable setups.

Global Communication

Collaborate seamlessly with your team and contractors in a multi-user environment, with built-in messaging for efficient communication.
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Got Features

Project Planning       & Execution

Plan and execute projects with precise timelines, task assignments, and deadlines.

Branded Offers    & Management

Generate and send professional commercial offers, contracts, and invoices in PDF or Excel formats.

Resource Management

Generate and send professional commercial offers, contracts, and invoices in PDF or Excel formats

Task Assignment        & Time Tracking

Assign tasks, monitor staff working hours in real-time, and track progress with integrated Gantt charts

RFID & Barcode Management

Conduct detailed inventory management using RFID technology, barcodes, and QR codes.

AI-Powered Rider Recognition

Utilize AI to recognize artist riders and suggest alternative options based on available stock.

Employee Access Control

Set specific access rights for employees, ensuring secure and efficient project management.

Global Contractor Database

Working with a global database of performers.

Multi-User Collaboration

Collaborate seamlessly with your team in a multi-user environment.

Comprehensive Analytics

Access complete analytics on resource usage, project timelines, and staff performance.

API Integration

Integrate Golova.ai with your internal systems via API to automate processes, sync data, and extend platform capabilities.
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Security

Golova.ai is hosted on infrastructure certified to international security and compliance standards:
Hosted in ISO/IEC 27001 certified data centers (Hetzner Online GmbH, Helsinki, Finland — EU)
GDPR compliant (EU Regulation 2016/679)
Data encryption in transit (TLS 1.3) and at rest (AES-256)
Strict access controls based on role-based permissions
Continuous monitoring and audit logging
Payments processed via Stripe (PCI DSS Level 1 certified)
DDoS protection and WAF via Cloudflare
This ensures enterprise-grade reliability, secure payments, and full compliance with global standards.

What’s new

Useful videos about platform updates.
Version 20.1. & 20.2
02.09.2026
An expense register consolidating every expense across all projects, with invoice attachments, payment dates and filters, and custom document variables for outputting your own fields into templates. A separate warehouse status in the calendar, a third quantity figure in the catalog showing what is physically in stock, multiple external calendar links with schedule and task export, a new Tasks from projects table, and a What's new panel in the interface.
Version 20.0
08.07.2026
Storage — built-in cloud file storage connected to your projects, with automatic two-way sync and one-click saving of quotations, inventory lists and document packages. A catalog log combined with project history into a single activity table, with colour-coded entries and filtering by user, date and entity.
Version 19.6
01.07.2026
Subscription management inside the system: a badge in the header showing your plan and days remaining, with its colour changing as renewal approaches. Plan limits at a glance, renewal and upgrades with automatic cost recalculation, and full payment history and documents on the My Plan page.
Version 19.5
09.06.2026
A specification log recording changes across all three levels — position, composition and SKU — including mass actions and search by SKU number. Position and SKU calendars now built from specification data rather than estimates, with correct display for SKUs working as part of a set.
Version 19.4
14.05.2026
A completely redesigned external calendar integration with personal configurable links for each employee, and simplified registration and login through external services. New fields in printed documents, improved search inside kits and sets, and fixes ranging from estimate comments to stable warehouse operation across multiple devices.
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Explore Solutions

Everything for the Rental & Event Industry

Golova.work

Find People, Find Work
A dedicated platform for hiring specialists and finding jobs in the rental and event industry. Golova.work helps companies connect with the right professionals for their projects, while specialists can easily join new opportunities. With a built-in calendar, instant responses, and seamless application management, vacancies get filled quickly—no unnecessary calls or chats.
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Golova.wiki

Everything About Equipment
A global knowledge base that gathers everything about rental equipment—specs, manuals, photos, and technical details. More than just a catalog, it's a dynamic community where users contribute information, leave reviews, and share experiences. Full integration with the Golova system makes working with equipment easier and more transparent.
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Golova.market

Buy, Sell, Rent
A professional marketplace for the rental industry. Companies can effortlessly list equipment for sale or rent directly from their Golova account. Listings are automatically published on the platform, streamlining transactions and making it easy to find buyers or renters. Everything you need in one place—without unnecessary complications.
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Free Online Consultation
Book a free video consultation with our specialist at a time that works best for you!
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